The page provides school administrators and secretaries
with information to help with tasks such as:
Understanding School Image Software (SIS)
Exporting student data from school administration software
Thank you in advance for your assistance with this very important process, without which we cannot produce services, such as ID cards or student directories, for your school.
Please provide data files a MINIMUM of 5 WORKING DAYS before your photo session.
Data for all students in your school must be provided in Excel format and must include the details for each student.
If there is more than one ID allocated to a student please provide both in separate columns.
Staff data is required as:
(last name, first name, division/homeroom)
ASCII STUDENT DATA FILE FAQ
What is a Student Data File?
This is a file which is generated by your school administration software, and contains student information such as firstname, lastname, grade, division, and student#.
What is an ASCII file?
An ASCII file is another name for a Student Data File (see above). It's a plain-text file, readable by all computer types and operating systems. It does not contain any formatting (ie. boldface, page breaks, etc.) except for carriage returns. "ASCII" (pronounced "ASS-key") stands for American Standard Code for Information Interchange.
Who needs to do this?
If you are requesting digital services, it is imperative that we receive information about your students in order for us to identify them. If we do not receive this information, we cannot produce digital services for your school.
When should we do this?
We require your data file at least one week prior to your photo day. We appreciate that school administrators are extremely busy, particularly in the first weeks of school, but without this data we will not know the identities of the students and will not be able to produce the services that you have requested.
What if not all of the students have registered yet?
If we receive a file with "most" of the students, we can work around it by manually adding those students on photo day. If we receive "no" information we cannot create any digital services.
What is required?
Data for all current students in your school must be provided in Excel file format and must include the following details for each student:
How can I provide the file?