Administrator Resources

Below find tips for Administrators regarding Graduation, 

School photography or other services we offer, including "How to order staff photos" and student data upload instructions.  


Thank you in advance for your assistance with this very important process. Without this information, we will be unable to photograph your school and will need to reschedule your photo day.


Please provide student and staff data files a MINIMUM of 10 WORKING DAYS before your photo session.


Student data is required as the following:

school name, last name, first name, div./homeroom, student id in excel or .CSV format.


Staff data is required as:

last name, first name, division/homeroom


What is a Student Data File?

This is a file which is generated by your school administration software, and contains student information such as school name, first name, last name, grade, division, and student#. This data must be uploaded 10 days before photo day.

What is a .csv file?

A .csv file is another name for a Student Data File (see above). It's a plain-text file, readable by all computer types and operating systems.

Who needs to upload the student data?

It is imperative that we receive information from your School Photo Coordinator about your students in order for us to identify them. If we do not receive this information, we will need to reschedule photo day for your school.

When should we do this?

We require your data file at least 7-10 business days prior to your photo day. We appreciate that school administrators are extremely busy, particularly in the first weeks of school, but without this data we will not know the identities of the students and will not be able to photograph your school.

What if not all of the students have registered yet?

If we receive a file with most of the students' data, we can work around it by manually adding the information for missing students on Photo Day. If we receive no information at all, we will have to reschedule your Photo Day.

What is required?

Data for all current students in your school must be provided in Excel or .csv file format and must include the following details for each student: (School, Last name, First name, Grade, Div./Home rm, Student ID #, Library # (only if library card is needed), Prov. Educ. # (only for North Van and Delta). Staff data is required as: (last name, first name, div./homeroom) We cannot accept files in any other format such as PDFs.

How can I provide the file?

Once you have confirmed that the file contains all students and required data from the current year, please go to:
Fill out the required fields, browse to the file (or files if uploading more than one school), and submit securely to our head office.

School staff will receive a complimentary printed package (1-5x7, 4 wallets) that will be shipped to the school. To purchase additional photos, staff can refer to the "How to Order" page by clicking here.

Visit our website to purchase additional photos:

Student and Staff Data File Upload

Upload File

Thanks for submitting!

Please only submit .csv or .xlsx



I have questions about photo day. Who should I contact?

Please contact your Territory Manager or our Customer Service team at head office at 604-433-0551 x.111 or x.112